Project Portal for Contractors

They hired you for the work. They'll refer you for the experience.

The branded project portal for contractors. Streamline every job from lead to proposal through punch-list signoff. Features you need, none that you don't.

Start for free See pricing

Pay for what you use, when you use it.
No monthly fee. No contract.

JD Construction

Client portal

Henderson Kitchen Remodel Signed

Project Total

$48,500

Collected

$24,250

Proposal Signed

Deposit (50%) Paid

Balance Awaiting

Deposit paid

From your client

$24,250 received

Just now

What earns the referral

Great work is the easy part —
the experience is what gets you referred.

These are the moments that decide whether a client raves about you or quietly moves on — the difference between a five-star review and a job you never hear about again. Here's how TruFeld handles each.

The scope dispute

You both okayed the extra work on site — a text here, a quick "sounds good" there. But nothing was written down, so when the invoice arrives, your memory and theirs don't line up. A job that was going great turns into an argument over money.

With TruFeld: Every scope change is documented, priced, and signed off in the portal before work starts. No ambiguity about what was agreed to.

The clause they didn't read

Your client signed the proposal. Weeks later a situation comes up that's clearly covered by a limitation in your contract — materials not included in the base price, work outside the original scope, terms they agreed to but never actually read. They say they had no idea.

With TruFeld: Mark specific provisions as required reading. Your client has to initial each one before the proposal goes through — no surprises down the road.

The unprofessional first impression

Your proposal is the first real look at how you run your business. A basic Word doc or a PDF with no clear structure tells your client something — and it's not "this person has their act together." What does that say about a $15K project?

With TruFeld: A branded, professional portal your client can actually navigate — proposals, payments, and files that look like a real business sent them.

The referral that never came

You delivered. Your client paid, the work held up. Months later their friend asks who to call — and your name doesn't come up. Nothing about the experience stuck.

With TruFeld: One branded portal where everything from the signed proposal to the final invoice shows up as it happens — driven by the workspace you use to run the job. Your client doesn't see the system. They see a business owner who has it together.

More than a portal

A simple portal for them. Real controls for you.

For your client, it's one branded link — no account, no app. Behind it, you've got the tools to set expectations, lock in every change, and keep payments moving — without the awkward conversations.

Formal Change Orders

From a quick price adjustment to a full construction change order with pricing tables, schedule impact, and required client initials. Your client reviews and approves in the portal — the project total and payment schedule update automatically. No ambiguity.

Branded Client Experience

Your logo, your colors, your portal. Clients view proposals, share files, exchange messages, make payments, and raise or track issues — all from one branded URL. No account, no app, no login required.

Pay-as-You-Go Pricing

No monthly subscription. You only pay when you generate an invoice — starts at $5, scaling with your volume, never more than $50. A slow month costs nothing. A busy month scales with your revenue, not against it.

E-Signatures & Acknowledgments

Legally binding signatures with a full audit trail. Mark specific clauses that require client initials before signing — warranty terms, exclusions, payment schedules. Your client can't approve without acknowledging what matters.

Pro+

Plan Takeoff

Work with building plans? Upload your 2D plans and take measurements directly on the drawing — area, linear, or count. Map each measurement to a proposal line item or group. From blueprints to a fully-priced proposal without switching apps.

Cost Estimating with Assemblies

Build the estimate the way you build the job. An assembly turns one measurement into everything it takes — 200 LF of wall becomes studs, plates, drywall, and labor hours at your crew rates, waste included. Layer in overhead, contingency, and profit, then hand the client a clean proposal. Your costs and markup stay private.

Pro+

Subcontractor Workflow

Send RFQs to multiple subs from inside TruFeld — they respond with pricing and lead times in their own PIN-portal. Award the work and create a Work Order with scope, line items, and milestones — your sub accepts in the same portal. No accounts to create, no apps to learn.

Estimate & Project Import

Upload PDF or Word estimates and our AI preserves your pricing tables, sections, units, and line items. Import in-flight projects — scope, milestones, payment schedules, client details — without starting over. No retyping. No starting from zero.

Project Journal

When you're juggling 8 projects, every "I'll remember that" goes missing. Track todos, decisions, and notes per project in a time-stamped journal — your private record of what's happening on every job, so nothing falls through the cracks.

ADDITIONAL FEATURES INCLUDE

Payment collection — credit/debit card and ACH
Automatic invoice PDFs (branded, numbered)
Smart templates with fillable variables
File sharing
Real-time project messaging
Key provision acknowledgment (client initials)
Team members (Business tier)

One place for everything

Stop chasing emails, texts, and shared drives.

Every proposal, signature, message, file, invoice, and payment for every project — all in one portal that both you and your client can access. Nothing gets lost. Nothing falls through the cracks.

Without TruFeld

The way most contractors work today.

Proposals PDF in email

Signatures DocuSign link

Files Dropbox / Google Drive

Messages Email & text threads

Payments Check / Zelle / separate invoice

Result 5 tools, nothing connected

With TruFeld

Everything your client needs, one link.

Proposals ✓ In the portal

Signatures ✓ In the portal

Files ✓ In the portal

Messages ✓ In the portal

Payments & invoices ✓ In the portal

                Result
                One link. Everything connected.
              

Your client gets one branded URL. You get a complete history of every interaction — proposals, approvals, scope changes, payments, and conversations — organized by project.

Scope change management

Scope changes shouldn't cost you money —
and tank your Google reviews.

You already document your change orders. They still get disputed. Because a text that says ‘sounds good’ isn’t a signed change order — and your client’s memory of what they agreed to gets surprisingly fuzzy when the final invoice arrives.

"Sounds good" isn't an approval.

A two-word reply doesn't prove the client understands the scope, the price, or the schedule impact. When the invoice lands, their memory isn't wrong — they never saw the details.

With TruFeld: A structured approval with required signature for scope, pricing, and schedule — timestamped in the portal they already use.

"Additional work — $1,200" isn't an estimate.

Vague estimates leave room for later disagreement: which materials, how many hours, what is the schedule impact. That's exactly how disputes start.

With TruFeld: Dedicated fields for scope details, pricing table, materials, and schedule impact — none optional.

Approved — but disconnected from the money.

The change order is in one place; the payment schedule in another. They don't correlate. Every change can become an awkward conversation about when it'll get paid.

With TruFeld: You choose exactly how the added cost is distributed. Once signed, it updates the project total and payment schedule. The client sees the right number — no surprises, no awkward conversations.

The client clearly sees how the change order impacts the payment schedule. You never have the awkward conversation.

Start free — no monthly fee

The problem

Slow month?
Your subscription doesn't care.

Client work is unpredictable. Some months you close multiple deals — others, nothing. But your subscription charges roll in whether you billed $15K or $0.

Your year running a contracting business

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Subscription tools: fixed monthly fee

With subscriptions Hundreds per year — every year, rain or shine

With TruFeld $0 when you're slow. TruFeld only costs you money when you're making money.

Simple pricing

Pay for what you use, when you use it.
No monthly fee.

0.6% invoicing fee with a volume-tiered cap that scales with your business. Stripe's processing fee applies only when your client pays via card or ACH.

Starter

$ 0

Free to start

All core features included
Your branding, not ours
Unlimited projects
Cost estimating with assemblies
Unlimited templates
E-signatures with audit trail
Automatic invoicing

Get Started

Pay $5 to start. Never more than $50 — even on a million-dollar invoice.

The cap starts low while you're getting started and scales with your annual TruFeld volume. Tiers ratchet up with your growth and never drop back down — a slow quarter doesn't reset you.

Annual volume through TruFeld	Per-invoice cap
$0 – $100K	$5
$100K – $500K	$15
$500K – $1.5M	$30
$1.5M+	$50

Why switch

See what you're really paying.

The features you need, the ones they're missing, and no monthly bill.

I process roughly

$ /month

in client payments through my portal

How do most clients pay?

ACH transfers are ~$5 flat per invoice via Stripe — typical for construction

How would you want TruFeld to handle Stripe fees?

You pay the $5 ACH transfer fee per invoice

	TruFeld Pro	Buildertrend	Houzz Pro
Proposals	✓	✓	✓
E-Signatures	✓	✓	✓
Key provision acknowledgment	✓ Client initials per clause	✗ Multi-signer only	✗
Payment collection	✓	✓	✓
Branded client experience	✓	✗ Buildertrend branding	✗ Houzz branding
Client collaboration	✓ Messages, files, scope approvals	✓	✗ Limited
Plan takeoff	✓ Pro+	✗	✓
Assembly-based cost estimating	✓ Included on every tier	✓ Requires Advanced+ tier	✓
AI drafting & PDF import	✓	✗ AI for weekly updates only	✗
Built-in scope changes	✓ Request & approve	✓ Requires Advanced+ tier	✗ No acknowledgment required
Client-raised punch list	✓ Client logs items, verified/disputed audit trail	✗ Internal-staff workflow only	✗
Sub work orders	✓ Pro+	✓ Sub Portal	✗
Pass Stripe processing fees to client	✓ Absorb, split, or pass	✗ Own processor	✗ Own processor
Branded invoice PDFs	✓ Auto-generated	✓	✗
External payments (wire/check)	✓ Auto-invoice + record-paid	✓	✓
Migrate in-flight projects	✓ Wizard imports signed contracts	✗	✗
Free to start	✓ No credit card, no demo	✗ Demo required to see pricing	✗
Setup time	45–60 minutes	3 months avg (per G2)	Weeks
Cost breakdown based on your volume above
Platform cost (2yr)	one-time	from $339/mo — annual prepay	$99–$400/mo realistic; pricing not public
Fees & invoicing (2yr)	0.6% invoicing fee + Stripe — cap scales with volume	2.95% + $0.30/txn (own processor); ACH up to $15/transfer	2.9% + 30¢/txn (own processor)
2-year total

Total cost over 2 years based on the monthly volume, payment method, and fee handling above. Avg. invoice assumed at ~25% of monthly revenue (~4 invoices/month), with a $1,000 minimum. Competitor pricing as of March 2026.

Coming from Houzz Pro? See the detailed side-by-side — or the remodeler-focused breakdown.

Why TruFeld exists

Built by someone who grew up in this business.

I grew up in construction. My family built homes — I worked those jobs before I ever wrote a line of code.

I took the software path. But over the years I've also been the client: remodelers, hardscape pros, pool contractors, general contractors building from the ground up. $500 jobs to $1,000,000+. And from that side of the table, I kept seeing the same thing.

Great work, held together by almost nothing.

Proposals lost in email. Scope changes agreed to in a hallway and never written down. Invoices that didn't match what anyone remembered agreeing to.

I got burned by it. More than once. Real money. Real frustration. And every time, the person doing the work was genuinely good at their craft. They just had no system for the client side of the job.

So I built one. TruFeld is a project portal for contractors — estimates, proposals, e-signatures, scope changes, payments, file sharing, issue tracking, and more — in one place your clients can actually find. No monthly subscription. You pay for what you use.

It's what I wish every contractor, remodeler, and sub I've ever hired had been using. If you run a contracting business, I think you'll get it immediately.

Steven Hines

Founder, TruFeld

Ready?

Your project portal.
For your clients.
For your vendors.
Ready in 5 minutes.

Estimates, proposals, scope changes, payments, RFQs — one portal with branded experiences for your clients and vendors. No monthly fee. Send your first proposal today.

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